Signatories are to notify the International Cyanide Management Institute (“ICMI” or “the Institute”) in the situations described below.

Planned Audits and Auditors

Signatory operations are required to notify ICMI of the dates of planned audits and the auditors planned or already contracted to conduct those audits. Notification is to be submitted no less than 60 days prior to the planned commencement of the onsite inspection portion of the planned audit. Notification should be done by using the online form Notification of Planned Audits and Auditors on the Cyanide Code website.

Notification should be made using the form Notification of Planned Audits and Auditors.

Operations are required to complete and submit this form to ICMI no less than 60 days prior to the planned audit date.

Significant Cyanide Incidents

Signatories are required to notify ICMI of any significant cyanide incidents that occur at any of a signatory’s operations. Significant cyanide incidents are considered to include any of the following confirmed events:

1) Human exposure that requires an action by an emergency response team, such as decontamination or treatment;

2) An unpermitted release which enters natural surface waters, on or off-site;

3) An unpermitted release that occurs off-site or migrates off-site;

4) An on-site release requiring action by an emergency response team;

5) A transport incident requiring emergency response for cyanide release;

6) An event of multiple wildlife fatalities where cyanide is known or credibly believed to be the cause of death; and

7) Theft of cyanide.

Notification to ICMI is encouraged if there is any doubt regarding whether the incident meets the definition.

Notification should be made by using the Incident Notification Form, or by notifying ICMI at [email protected].

Initial notification is requested within 24 hours of its occurrence and should include the date and nature of the incident, and the name and contact information of a company representative to respond to requests for additional information. Further salient information, such as root cause, health, safety and environmental impacts, and any mitigation or remediation is requested to be provided within seven days of the incident.

ICMI will use the information to refer inquiries that it may receive to the designated company representative, to ensure that an incident at a certified operation is evaluated when the operation is audited for recertification, and to evaluate the effectiveness of the Code’s requirements in preventing similar incidents.

Modification of a Certified Supply Chain

Notification to ICMI is required if a signatory transporter adds an element such as a trucking company, railway or rail terminal, marine carrier, port, or warehouse to a certified supply chain.

Notification of modification to a certified supply chain is required within 72 hours of the new component initiating transport, storage or other management of cyanide. ICMI will revise the description of the supply chain on the signatory’s page of the Cyanide Code website.

Notification should be made by email to [email protected].

Non-certified Cyanide Notification

Signatories to the Cyanide Code are required to notify ICMI if a certified mine uses or receives cyanide that was not produced or was not transported by a producer or transporter certified under the Cyanide Code (“non-certified cyanide”).

Notification of an agreement for purchase or transport of non-certified cyanide is required within 72 hours of making such an agreement. Notification must include the reason for using a non-certified cyanide producer or transporter, the time anticipated until a certified cyanide supply can be re-established, and contact information of a company representative designated to respond to requests for additional information. The information will not be posted on the Cyanide Code website but will be used to ensure that the situation is evaluated when the mine is audited for recertification.

Notification should be email to to [email protected].